Simplify the way you manage your company’s expenses and empower efficiency.
The intuitive interface makes expense management quick and simple. Enforce policy limits, reduce bottlenecks, and eliminate lost receipts. Spend is accurate and auditable for finance teams and Expenses Mobile allows you to access, anywhere, anytime, from any device.
Our streamlined system reduces submission, approval, and reimbursement time by at least 50%, meaning employees can swiftly submit accurate claims. Our mobile app makes it easy to authorise through one-click approval, instant access to receipts, and fraud warnings and managers can quickly approve or address issues, making expense management a breeze.
Accurate mileage tracking featuring both postcode-to-postcode lookups and street level addresses.
Capture journeys on the app, simply hit start, add any stops along the way and then finish. The journey is automatically captured and added to the claim.
Customisable mileage rules support typical home to office/location calculations along with relocation mileage and mileage threshold reduction.
Manage the recording and verification of driver and vehicle documentation.
Alerts prompt when expiry dates are due. Mileage claims can be restricted until a claimant has produced the required documentation.
Driver compliance packs provide automated driving licence, MOT and tax checks along with validation of vehicle insurance.
Assure Expenses maximises the amount of VAT that can be reclaimed. History has shown that automating the expense processes usually delivers 20% additional recovery in the amount of VAT claimed which is usually missed or not claimed.
Users do not need to have an in-depth knowledge of complicated VAT legislation and VAT recovery as Expenses automatically calculates the amount claimable, even on the smallest items.
OCR technology scans receipts and automatically populates expense claims.
Remove the need to carry a wallet of paper receipts. Simply snap your receipts into your digital wallet.
Expenses Mobile then scans the receipt and extracts the key information, automatically populating an expense claim.
Receipt validation and claimant payment services.
Accurate validation within 48 hours using our 16 point check, ensuring your expense claims are fully compliant with HMRC
Provides maximum VAT recovery as well as real time HMRC legislative monitoring ensuring maximum compliance.
Integrates with your payroll, finance, and HR systems.
Information can be shared across your existing systems, removing the need to manually enter data.
Our API allows your applications and system to share data and automate processes. Expenses is Sage200 and Sage50 certified.
Manage credit cards, corporate cards, and fuel cards.
Match transactions on your card statement to existing expenses items or create new ones. Card reconciliation can be managed on both desktop and mobile.
Statements can be imported or integrated into Expenses. You can restrict cash claims being paid until corporate card items are reconciled.
Over 120 built in reports providing expenses spend analysis.
Design and schedule reports to automatically be delivered via email or to a FTP.
The bespoke report builder gives you the freedom to report on what is important to your organisation. Using an intuitive drag and drop wizard, management information and business intelligence is at your fingertips.
Security
Your data is UK hosted and encrypted for the highest security standard.
Our solutions are monitored 24/7 with information security management ISO27001 and data privacy management.
Fully configurable to suit your requirements: featuring access control management, Single Sign On, IP address filtering and 24/7 monitored performance.
Carbon Footprint Management
Manage your carbon footprint with sustainability and carbon emission reporting.
Stay on top of your organisation’s carbon footprint with configurable reports from the reporting suite.
”“We don’t really have to get involved in anything until it’s at the point of raising payment, which saves us so many hours in a week through doing expenses
Amber JatanaAssistant Management Accountant at Renaissance Asset Finance
”The new service is much better, with the policy integrated to the system employees have clear visibility about what they can and can’t claim for; we’re eradicating claim errors at the point of submission and cutting costs by reducing over-claiming.
Karen LavenderSouth East Coast Ambulance Service NHS Foundation Trust
”“Assure Expenses has definitely helped us achieve our goal of improving efficiencies and providing better customer service. We have benefited from significant savings in procurement and the cloud based software has helped the University track its assets more effectively
Ian HodsonHead of Reward and Deputy Director of HR, University of Lincoln
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